Everything You Need to Know Before You Go

Professional guidance covering travel, accommodation, booth operations, and buyer meetings.
This primer is your operational handbook as part of the India delegation. ACE Fair India handles coordination — your role is to arrive prepared, professional, and ready to engage.

Travel

  • Group flights coordinated by India desk for all delegation members
  • Visa guidance and documentation support provided well in advance
  • Airport transfers arranged from Incheon/Gwangju airports
  • Korea entry requirements briefing shared pre-departure
  • Emergency contact protocol and delegate helpline issued before travel

Accommodation

  • Booking at recommended hotels near the venue
  • Proximity to Gwangju Convention Center prioritized
  • Room-sharing options available for cost optimization
  • Check-in assistance from ACE Fair India representative on ground
  • Meal guidance and dietary briefing included in pre-departure pack

Booth Setup

  • Stall design template and branding kit provided by India desk
  • Branding specifications: logo placements, color guidelines, material sizes issued
  • On-site setup on Day 0 (pre-event setup day)
  • Screen, furniture, and collateral checklist shared during onboarding

Networking

  • Delegate welcome reception held on arrival evening
  • City Tour organised for delegates with networking lunch on Day 2
  • Full access to all official ACE Fair side events and forums
  • India delegation WhatsApp group for real-time coordination on ground
  • ACE Fair India representative on-site throughout all event days

Buyer Meetings

  • Pre-scheduled buyer sessions arranged by thorugh market access provided, based on your IP category
  • Meeting schedule issued 1 week before the event
  • Pitch deck review available upon request during onboarding phase
  • Interpreter assistance available for Korean-language meetings
  • Post-event follow-up guidance and introduction facilitation provided

Do’s & Don’ts

  • DO bring 100+ copies of your company profile and catalog
  • DO carry business cards — both English and Korean versions recommended
  • DO dress business formal during market and meeting hours
  • DO NOT apply to ACE Fair Korea independently outside the India desk
  • DO respect meeting schedules — Korean business culture values punctuality
  • DO NOT share buyer meeting details externally during the event